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ADMIN ASSISTANT

  • Rhode Island, Providence

  • 12/01/2025

  • Contract

  • Active

Job Description:

  • Job Summary
    We are seeking a detail-oriented and proactive Administrative Assistant to provide support to our team. The ideal candidate will manage daily office operations, coordinate schedules, and ensure smooth communication across departments. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

    Key Responsibilities
    1. Manage calendars, schedule meetings, and coordinate appointments
    2. Prepare, edit, and distribute correspondence, reports, and presentations
    3. Maintain organized filing systems (electronic and physical)
    4. Handle incoming calls, emails, and inquiries with professionalism
    5. Assist with travel arrangements, expense reports, and office supply management
    6. Support team projects by gathering information and preparing documentation
    7. Ensure confidentiality of sensitive information and maintain professional discretion
    8. Provide general administrative support to leadership and staff as needed

    Required Qualifications
    1. High school diploma or equivalent; associate or bachelor’s degree preferred
    2. Proven experience as an administrative assistant or in a similar role
    3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
    4. Strong written and verbal communication skills
    5. Excellent organizational and time-management abilities

    Preferred Qualifications (if any)
    1. Experience supporting senior executives or multiple departments
    2. Familiarity with project management tools or office software systems
    3. Ability to adapt quickly in a fast-paced environment

    Certifications (if any)
    1. Administrative or office management certification (preferred, not required)

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